Manage Your Organization's Risk
Employee Safety Initiatives
- 15-Passenger Van Examples
- Accident Report Packet
- Auto Safety & Survival Kit
- Transportation Safety Checklist
- Trip Safety Rules Agreement
- Vehicle Self-Inspection Checklist
- Trip and fall hazards i.e. cracks in the walkways/parking lot
- Broken windows/doors
- Trash or Debris accumulation
- Burnt out lights, exit signs and emergency lights
- Check all exterior door locks
- Visually inspect the ceilings and bathroom and kitchen fixtures for leaks
- Grease accumulation on kitchen surfaces
- Change HVAC Filters
- Visually check the gutters for accumulation
- Note any trees or brush overgrowing walkways or encroaching on the building
- Check your first aid kits, defibrillators, eye wash stations and CPR kits to ensure they are well stocked
- Visually confirm your GFCI adapters are functional
- Inspect the wet to dry mats at each entrance for cracks, curls, or loose threads
- Visually confirm the fire extinguishers are properly mounted and charged
- Replace smoke detector batteries
- Have the kitchen hood cleaned for grease accumulation and tagged
- Have the Fire Suppression Hood and Ansul system inspected and tagged
- Check all wet floor signs for cracks or broken hinges
- Visually inspect for roots near the foundation, sidewalks or parking lot
- Wipe dust from the circuit breaker panels and replace any open breaker slots
- Check the condition of AV Wiring, electrical socket covers and wired fixtures (address any exposed wires or broken covers immediately)
- Review your driver’s list and vehicle list
- Have a licensed fire company inspect and tag your fire extinguishers
- Test the fire alarm system / sprinkler system and get it tagged
- Test the security system (with the assistance of your security provider)
- Fill and check the baptistry drain pan for leaks
- Visually inspect roof coverings (shingles, metal panels, etc), gutters and lightning rods
- Identify and publicly state who on staff are permitted to issue checks, disperse funds, speak with the bank or the CPA. This will reduce confusion if someone is accused of improper handling of funds.
- Ensure that there is a low limit on spending without at least two signatures. Example: The church secretary can issue the $100 weekly check for refreshments without a second signature, but anything over that amount requires a board member’s signature as well.
- Hire a CPA to review all bank balances, budgets, and financial documents on an annual basis.
- Require a background check for all employees who have access to the check books, debit cards, etc.
- Store all funds in a locked safe or drawer and deposit on a regular basis.
- Require multiple sets of eyes on cash and checks that are being counted and be diligent in who is permitted in the room while the funds are in the open. i.e. – One staff member, a deacon and a church member being present as the tithes are counted and signed off on.
- Create a written or verbal run through of what you expect. Some examples:
- Identify and introduce the main point of contact for questions. Who knows what everyone is supposed to be doing?
- Identify what is and is not appropriate for social media posts. Do you have permission to post the faces of attendees on the internet?
- Closed toed, non-slip shoes are required.
- Clothing must be safe, modest and appropriate (no short shorts or questionable writing/logos on their shirts)
- Location and proper use of life safety equipment (first aid kits, fire extinguishers, defibrillators)
- Instructions on what to do in the event of an emergency (where to go, who to contact and what to tell the clients.)
- Have all volunteers sign a release form with an emergency contact, their identification, and any relevant waivers– check with your agent regarding worker’s compensation or liability waivers.
- Have copies of blank incident report forms kept near the first aid station and show volunteers or employees how to properly complete them. Even if the situation is minor, a record should be kept.
- Show all Personal Protective Equipment (PPE) available for use and when/how to use it. Ex: gloves, hairnets and aprons for serving food or construction gloves and eye protection for manual labor projects.
Sexual Molestation and Abuse
- Require a background check for child care providers
- Provide training for staff members and volunteers to recognize the effects of sexual abuse and the grooming process
- Recognize that abusers can come from any background and typically do not have a record. This applies to people you would never suspect, so be vigilant
- Abusers seek access to children where the barriers are low, and they can isolate a child, earning their trust. Be the gatekeeper and create a safe environment for your children and employees
- Ensure that there are always at least two adults with the children and keep in ratio at all times. Note: Specific ratios are required for swimming or wading activities, napping/resting time, transportation, and nighttime care.
Beacon knows the risks involved in running a church, school, or nonprofit can be overwhelming. We have years of experience in guiding people just like you in ways of minimizing risks so you can truly focus on your calling.